QR Code for HR Teams

Human resource management is a challenging job. Thankfully, technology has made it easier for HR practitioners to improve their daily operations and services. In this article, we will discuss the different benefits of QR Code for HR management. Learn how to create the appropriate QR Code for each use case.

Benefits of a QR Code for HR Teams

Minimize Paper Waste

Paper waste tends to accumulate in HR offices from many applications received, correspondences, program documentations, and more. Digitalizing some processes will decrease the amount of printed documents and files.

Easy Access Through Smartphone

A major advantage of QR Codes is that they can be scanned by a smartphone. Most people nowadays prefer to do computing on their smartphone. Information contained on a QR Code is more easily accessed. They don’t need any special equipment to read QR Codes.

How to Create QR Code for HR Teams for Various Use Cases

QR Cloud is a QR Code generator that allows you to create beautiful and professional QR Codes that you can edit and track. To start creating QR Codes, sign up for our 7-day free trial by clicking this link.

  1. Once you’re logged on to your account, click Total QR Codes on your dashboard or look for the QR Code Generator on your account menu.
  2. Choose the type you need.
  3. Encode the details asked.
  4. Customize the design of your QR Code as necessary.
  5. Perform a test scan to make sure your QR Code works as intended.
  6. Save and download.

And that’s basically all you need to know about making a static QR Code on QR Cloud. However, if you want to generate a dynamic QR Code that you can edit and track depending on your use case, here’s how:

Training Materials and Employee Handbooks

Uploading your important documents and files is an excellent way to declutter your office and minimize unnecessary printing costs. The benefit of using this technology is that your team or employees can easily download these materials on their phone and access anytime and anywhere they want.

You have two options when creating a QR Code that leads your HR Team to download training materials and employee handbooks. First, if you have multiple files in different formats, you can upload them on the Cloud and create a static URL QR Code. Second, if you have a single file that you will be updating every so often, you may opt to make a dynamic QR Code using File Links.

Using a File Link (for single files)

  1. On your dashboard, look for the “Create Link” button and choose File.
  2. Upload your file.
  3. Type in a short URL.
  4. Create your file link and copy the URL.
  5. You may now create a static QR Code using the steps above.

Job Posting

Lead potential applicants to your job posting on your website, social media, or a job marketplace like LinkedIn or Indeed using a URL QR Code. To create a static disposable QR Code for your job posting, simply create one using the steps above, choosing URL for QR Type.

Alternatively, you can create a dynamic and editable QR Code for all of your future job postings using Dynamic Links. We’ve written a detailed tutorial on how to use this awesome feature in this article.

Company Profiles and Job Descriptions

Company profiles and detailed job descriptions can be lengthy and take up too much space in your ad or post. Make your job ad more readable by adding a QR Code that provides more information your future applicants need to know.

Application Submissions

In the past few years, it has become ordinary for companies to require job applicants to submit their applications online. With the rise of remote jobs and telecommuting, as well as the need to minimize office clutter, HR offices everywhere are employing systems that help applicants upload their applications and papers and HR staff to easily review submitted documents.

With QR Codes, this can be easier. All you need to do is create one using the URL for the web page where they can submit applications. Add this on your digital publicity materials and printed job announcements for easy accessibility.

Link for Virtual Job Interviews, Meetings and Trainings

Like online submission of applications, it is also common for companies today to conduct virtual job interviews for remote, face-to-face or hybrid jobs. Even meetings and seminars are now held via applications like Skype, Zoom, and Google Meet.

For this purpose, you can create either a disposable static codes or a dynamic and recyclable one. Here’s a previous article detailing the different ways you can use QR Codes for online conferencing.

Client Feedback

QR Codes are a convenient way to solicit important feedback from clients in order to keep improving your services as an agency. To know more, click this link for a detailed tutorial on how to use them for customer feedback.


Human resource managers will benefit a lot from integrating QR Codes into their hiring and employee management operations. Use them to upload documents for applicants and employees, lead to job postings, provide detailed the company profile and job descriptions, receive job applications, share links for virtual conferences, and solicit feedback.

If you want to start creating dynamic QR Codes, sign up on QR Cloud and get your 7-day free trial now.